Google Embeds Gemini AI Across Workspace to Automate Spreadsheets, Docs, and Email

Google announced a significant AI overhaul of its Workspace productivity suite at Cloud Next this week, introducing a new system called Workspace Intelligence that draws on users’ Gmail, Calendar, Chat, and Drive data to automate assistance across everyday office tasks.

The update brings Gemini directly into Google Sheets, enabling users to build and populate spreadsheets through natural language prompts. Google claims the AI-assisted data entry is nine times faster than manual input, with the system inferring likely entries and converting unstructured data into organised tables.

In Google Docs, Gemini can now draft, refine, and stylistically match a user’s existing writing voice by drawing on their personal archive of documents and emails.

Users retain administrative control over which data sources Workspace Intelligence can access. The upgrades position Google to compete more aggressively with Microsoft, Apple, and AI-native startups targeting enterprise productivity.